CHIEF PROCUREMENT OFFICER

• Ensures all systems, policies and procedures are implemented throughout the Procurement Department.
•  Leads the development of the Annual Procurement Plan and oversees the total procurement efforts in accordance with the Approved Annual Procurement Plan.
• Recommends key performance indicators and qualitative and quantitative metrics for procurement practices, analyses and reports on the benefit and performance of all procurement activity; leads and proposes strategic improvement planning and implementation in consultation with key stakeholders.
• Assesses market trends and risks, reviews strategies, and devises appropriate plans and risk mitigation strategies to ensure timely and cost – effective procurement.
•  Serves as procurement expert advisor and technical expert to Management and the Board.
• Reviews all procurement and contracting activities.
• Establishes and manages the implementation of the corporation-wide procurement governance and risk management framework to monitor, manage and drive procurement performance ensuring  compliance with relevant legislation and policy and identify business opportunities.
• Prepares, manages, and controls the Division’s Annual Budget and any other allocation which may be approved.
• Compiles periodic performance evaluation of subordinate staff, against pre-determines work targets.
• Oversight of all staff of the Procurement Department

Tender and Bidding Process

• Establishes and enforces effective rules and procedures to direct user departments in selecting of
  tendering/bidding techniques for the Corporation and its clients.
• Governs the procurement process from its inception through the award or cancellation of the contract.
• Ensures that technical or subject-matter specialists develop specifications for tools, goods or replacement materials, and keeps a current database for future use.

Prequalification of Vendors/Vendor Management

• Manages the prequalification process and evaluation of prospective suppliers
• Assesses pre-qualification requests and pre-qualified vendor lists for submission to or referral to the OPR Depository.
• Develops and manages the procedures for tracking, maintaining, and updating the legality of papers
  submitted throughout the tendering/bidding process.
• Ensures that the approved list of pre-qualified vendors are kept and managed in accordance with the
  vendors’ credentials, experience, and performance under current and previous contracts.
• Establishes procedures for documenting, monitoring, and rating contractor performance based on documented contract performance and tying it to pre-qualification eligibility.
• Document feedback on vendor performance on projects and use data as the foundation for suggestions in the future.
• Leads and maintains the approved Vendor Performance Management procedure and implements
  supplier/vendor KPIs.
• Guarantees that the terms and conditions are sent to the appropriate Department for detailed negotiation and contract finalization.
• Performs other related duties to the job function as required.

Dimensions and Scope of Role

• Operates in accordance with the Public Procurement and Disposal of Property Act 2015 as amended and associated Regulations and Guidelines.
• Operates in accordance with the State Financial Regulations and State Enterprise Performance Monitoring Manual.
• Operates in accordance with all other relevant Laws and Regulations.
• Operates within the approved Procurement Policy and Procedure of the Corporation.
• Responsibility for development and prudent management of the Department’s Budget.